Controller: European Institute for Modern Board Games S.L.
Tax ID (CIF): B56177033
Address: c/ Arado 10, 47014 – Valladolid (Spain)
Contact email: info@ludusmagnus.es

This website (play2disconnect.com) is the dissemination portal of the Erasmus+ project “Play to Disconnect: Strengthening Families Through Non-Digital Engagement (PLAY2DISC)”, and serves as an access point to information, materials, and project resources.

Depending on how you interact with the website, we may process:

a) Browsing data (automatically collected)
IP address, device/browser identifiers, pages visited, date/time, time spent on pages, and similar data (typically via cookies or similar technologies).

b) Data you provide (forms, email, registrations)
Name and surname, email address, phone number (if provided), city/country, organisation/school (if applicable), and the content of your message or request.

c) Data related to participation in project activities
Information needed to manage registrations for events/workshops, participation in activities, and organisational communications.

d) Surveys, questionnaires and impact evaluation
Responses to questionnaires (e.g., digital habits, activity satisfaction, learning outcomes, or other project indicators).

e) Images/voice (only if applicable and with a valid legal basis)
Photos or videos of events/workshops for project dissemination, with prior information and, where required, consent.

We process your personal data to:

1. Answer enquiries sent via forms or email.
   Legal basis: your consent and/or pre-contractual measures where you request participation or services.

2. Manage registrations and participation in activities (workshops, events, project actions).
   Legal basis: performance of the organisational relationship (managing your registration/participation) and/or your consent.

3. Conduct project evaluation and improvement (pre/post surveys, analysis of results, reporting).
   Legal basis: consent (when you complete surveys/questionnaires) and, where applicable, legitimate interest in evaluating and improving activities (preferably using aggregated/anonymous data where possible).

4. Publish and disseminate project resources (guides, materials, reports, good practices) and measure their reach (visits/downloads) for project dissemination.
   Legal basis: legitimate interest in disseminating the project and, for non-essential cookies, consent.

5. Comply with legal obligations (e.g., administrative requirements, audits, or obligations linked to the funding programme).
   Legal basis: legal obligation.

We do not use your data to make automated decisions producing legal effects, nor to conduct profiling with significant effects.

We do not sell your personal data. We may share data only when necessary for the purposes described:

• Project partner: Asociatia Parinti pentru Copii (APPC, Romania), only for coordination/management of activities, evaluation, and project reporting when necessary.

• Erasmus+ authorities and bodies (National Agency, European Commission, or control/audit bodies), where required for management and justification of the project.

• Service providers (data processors): web hosting, maintenance, form/survey tools, web analytics, email services, etc., under appropriate data processing agreements and security measures.

We aim to use providers located in the EEA. If providers outside the EEA are used (e.g., certain technology services), we will ensure appropriate safeguards under the GDPR (e.g., Standard Contractual Clauses or adequacy decisions, where applicable).

We retain personal data for as long as necessary for each purpose:

• Enquiries: while we handle your request and afterwards for applicable limitation periods.

• Registrations/participation: during the activity and for the time needed for project management and justification.

• Surveys/evaluation: for the time needed to analyse results and produce reports; where possible, we will keep results in aggregated/anonymous form.

• Cookies: according to their type and duration, as described in the Cookie Policy.

You may exercise, as applicable, the rights of:

• Access, rectification, erasure

• Restriction and objection

• Data portability

• Withdrawal of consent at any time (without affecting the lawfulness of processing carried out before withdrawal)

To exercise your rights, email info@ludusmagnus.es stating which right you wish to exercise and providing the minimum information needed to identify you.

If you believe your data is not being processed in accordance with the law, you may lodge a complaint with the Spanish Data Protection Agency (AEPD).

This website is aimed at families and the educational community. We do not intend to collect personal data from minors without the involvement of a parent/legal guardian. If you believe a minor has provided personal data without authorisation, please contact info@ludusmagnus.es so we can delete it.

We apply reasonable technical and organisational measures to protect information (access controls, hosting security measures, internal procedures, etc.) and we review these measures periodically.

This website may use technical (necessary) cookies and, if the user authorises, analytics cookies to measure website usage (visits, downloads, interaction with content), which is common for project dissemination.
See details in the Cookie Policy (linked from the cookie banner/notice).

We may update this Privacy Policy to reflect legal changes or changes to the website/project. The current version will always be published on this page with its last update date.